Duties at Home game Performances

  1. Before the game – unloading and warmup (overview: students unload the truck, roadies load empty instrument cases back onto the truck. If the electric cart is used, roadies set up and load the Jarvis carts)
    • Students lead and perform the actual loading and unloading of the truck. Roadies can observe the unloading process and intervene if there is any unsafe behavior
    • After the truck is unloaded and students move to their warmup area, Roadies gather empty cases and load them back into the truck. Also load the hat racks into the truck.
    • Set up the drum major podium
    • Assist students in moving equipment to the warm-up area
    • If the electric cart is used, roadies will:
      • Unload and assemble the Jarvis carts from the trailer, and hook them to the electric cart
      • Check the Jarvis cart tires for air; Notify Jerry if any wheels are low or flat
      • Load the Jarvis carts with equipment, unload the equipment in the warm-up area, and reload the equipment onto the carts at the end of warmup. Equipment that can roll should be secured with bungee cords. In most cases only roadies should load or unload equipment from the carts, not the students.
      • Drive the electric cart. One roadie will be designated as the electric cart driver. Roadie must receive a briefing from Jerry or an experienced cart driver. The driver must scout the route(s) to/from the truck, warm-up area and performing area, and determine what if any restrictions exist for driving the carts onto the field or track. Under no circumstances is a student to drive the cart.
      • When the carts are moving, roadies walk with the carts to monitor and/or reinforce the stability of equipment.
  2. Before the game – after warmup (overview: roadies help move equipment to staging area)
    • Assist students with moving equipment from the warmup area to the staging area (where equipment is left until the show).
    • Arrange equipment in the staging area to a) prepare for deployment during the show and b) avoid blocking walkways and safety exits.
    • If the carts are used, determine what equipment will remain on the carts and where to stage the carts.
  3. During the game – before halftime show (overview: roadies determine who will handle what equipment for the performance)
    • When students leave the stands during 2nd quarter, roadies will assemble at the pit equipment staging area.
    • A lead roadie will assign each piece of equipment to a roadie. Each roadie needs to know where on the field their assigned piece(s) of equipment will go. Roadies should ask either the lead roadie or the students in the pit how to place the equipment.
    • A roadie will also be assigned to connect a power strip or unit to the stadium main power.
    • Ask the director when they should move onto the field and what if any signal will be provided.
    • Scout the field area for any ramps, barriers or areas that need to be avoided.
    • If the electric cart is used, identify path carts will take to or onto the field, where the carts will park during the show, and the return path to pick up the equipment.
  4. During the game – halftime show (overview: roadies help move equipment into place on the field for the performance)
    • At the director’s signal, start moving equipment onto the field.
      • If the carts are used and if they can go onto the field they should move at the same time. Roadies are responsible for moving equipment on and off of the carts. Note that the cart driver will usually stay in the driver’s seat and will not help unload equipment
    • In most cases, musical equipment can be placed in the vicinity of the intended location and a student will move it to the correct specific location. Podium and speakers should be placed in their specific locations by roadies (50 yd line for podium and as far back as possible, typically 42-45yd for speakers)
    • A roadie will connect a power strip or power unit to the stadium main power. Students will generally connect all sound and speaker cords themselves; roadies may assist with speaker connections – but only if they know exactly what they are doing
    • After placing the equipment, move to the sideline. Do not return to the staging area.
      • If the carts are used, they will return to the waiting area identified beforehand
  5. During the game – after halftime show (overview: roadies help move equipment off of the field)
    • The drum major will signal the end of the show by lowering his/her arms. No roadies (nor the cart) should move before then.
    • Once the show is complete, roadies will:
      • Disconnect power and speaker cords
      • Take possession of the piece of equipment that they brought onto the field
      • Load equipment onto the carts, if the carts are used
      • Remove equipment from the field in a rapid but organized fashion
      • Podium will be folded up after it is removed from the field
  6. After the performance – loading/staging (overview: roadies help move equipment to the staging area, or the truck)
    • The truck may be loaded immediately after the performance or after the game. The pit lead will discuss with Dr. Benge when to load. If equipment is to be loaded immediately after the performance, roadies will assist the students in moving the equipment to the truck. If the equipment will not be loaded until after the game, it will be returned to the staging area.
  7. After the game – loading (overview: roadies unload cases from the truck, students load the truck, roadies pack up and load the Jarvis carts)
    • Several roadies should move to the truck before the rest of the Band and Color Guard in order to unload the cases and hat racks from the truck. Cases should be arranged to make it easy for students to locate them and to be out of the way of the loading process.
    • Assist the students in moving the equipment from the staging area or performing area to the truck
    • As with unloading, roadies will allow the students to load the truck but will monitor the situation to ensure safety.
    • If the electric cart is used, roadies will:
      • Pack up the Jarvis carts
      • Load the electric cart and Jarvis carts onto the trailer
      • Note any issues with the carts (i. e. bad or flat wheels) and inform Jerry and the Marching VP.

Duties at Competitions

Roadie duties at competitions are very similar to roadie duties at football games. Notable differences include:

  1. Jarvis carts are almost always used at competitions, rarely at football games.
    • At some fields carts may not go onto the field or track. Roadies need to plan where to leave the carts when they are unloaded
  2. The truck is generally loaded immediately after a performance.
  3. At a football game, equipment is moved from the warmup area to the staging area before the start of a game. For a competition, we will have a call time and will stage behind one or more competing units at that time.